Request and sending
- RFQ ID and request title
- RFQ version and sent date
- Sent channel and response deadline
Practical procurement tools
Prepare the request, then keep every reply in view.
Start before sending: use the printable checklist to catch vague scope, specifications, quantities, delivery, pricing, schedule, supplier instructions, and terms. In an approved Quirkettle workspace, save RFQs, assign suppliers, collect link replies or record them manually, track who is still waiting, and compare saved quote details with a scorecard. Use the standalone workbook below when you need an offline comparison template.
Download pre-send checklist PDFDownload Excel tracker XLSXDownload CSV CSVCompare offers in a separate workbook Open the supplier quote checklist Read the RFQ evaluation guide Read the RFQ response guide Read the quote normalization guide
These downloads are standalone resources. Saved RFQs, supplier assignments, replies, quote details, evaluation scores, and supplier selection remain in the Quirkettle workspace after reload.
No account or email required · Checklist works on paper; trackers open in spreadsheet apps
Built for the reply stage
What the tracker records
Keep one supplier’s response on each row. The workbook retains the CSV’s tracking fields and adds a reply-status dropdown and deadline alert; the CSV remains a plain download for lightweight spreadsheet use.
Supplier and reply
- Supplier and contact name/email
- Reply status and response / quote received date
- Quote reference, version, and valid-until date
Open items and follow-ups
- Partial / missing items and clarification question
- Clarification owner and due date
- Follow-up 1–3 date, channel, and notes
Choose one reply status: No reply, Partial reply, Received, or Declined. Record missing items separately from the status and log each clarification with an owner and due date.
Separate comparison workbook
Compare supplier offers side by side.
The response tracker manages replies and follow-ups. This separate Excel workbook lines up three supplier offers for each requested item and keeps each supplier’s stated terms in its own columns.
FIELDS IN THE COMPARISON WORKBOOK
- Quoted item, quantity, and unit as stated
- Price, currency, and price basis as quoted
- Freight and other costs with separate currencies
- Lead time and quote validity as stated
.XLSX
Supplier offer comparison workbook
A blank template with three supplier slots and 20 comparison rows. It does not convert currencies, combine mixed-currency amounts, or rank suppliers.
Download workbook XLSXA simple working rhythm
Use it from request to reply.
Set a fair response window
Record the request version, sent date, channel, and deadline. Allow at least five business days for suppliers to respond.
Separate missing from partial replies
Use No reply when nothing has arrived by the deadline. Use Partial reply when a supplier has responded but items, terms, or answers are still missing.
Keep follow-ups and expiry visible
Space up to three dated follow-ups around the response deadline and decision date, and stop when the supplier replies or declines. Capture clarifications and the quote validity date so expired terms can be rechecked before a decision.
The checklist, response tracker, and offer comparison workbook are standalone resources and do not connect to Quirkettle. The app’s RFQ and supplier-quote workflow is available to members of approved workspaces.